Adding and Managing Rules for incoming emails

Adding and Managing Rules for incoming emails



Go to the email/inbox Rules


There are 3 ways to get there:

  1. Through Settings


A screen shot of a computerDescription automatically generated



Select Mail in the left column, then select Rules in the right column




  1. From the Home tab, click on Rules and select Manage rules




  1. By right clicking on an email in the message list, scroll down to Rules and click or hover over it until you see more options, then select Manage rules.





All three options will bring you to the Rules page


A screenshot of a emailDescription automatically generated





Here you can manage your email Rules


 



  1. Add a new rule

Every rule needs at least three things: a name, a condition, and an action. Rules can also contain exceptions to conditions. You can add multiple conditions, actions, and exceptions at each step by choosing Add a condition, Add an action, and Add an exception.

If you don't want any more rules to run after this one does, select the Stop processing more rules check box. For more information, see Stop processing more rules in Outlook.

Press Save to create your rule or Discard to cancel rule creation.


  1. Turn a rule off/on

If you'd like to temporarily stop a rule from operating and you don't want to delete it, you can use the toggle next to the rule name to disable or enable the rule.


  1. Run a rule on the inbox

By default, an inbox rule runs on incoming messages after you've created the rule. To run a rule on existing messages, select Run rule now next to the rule you want to run.


  1. Change the order in which the rules are executed

Rules are applied to incoming messages based on their order in the list. You can change the order of the rules by using the Up or Down arrow next to a rule to move it within the list.


  1. Edit a rule

Select edit next to the rule you want to edit. Make the desired changes and click Save.


  1. Delete a rule

Select  next to the rule you want to delete.




For more information see

Manage email messages by using rules in Outlook - Microsoft Support


    • Related Articles

    • Quickly create an email rule for a specific sender

      To quickly create a rule that moves all incoming email from a specific sender or set of senders to a folder, right-click on the message in your message list that you want to create a rule for, scroll down to Rules and click or hover over it until you ...

    • How to sort emails in New Outlook

      Select the folder you want sorted, then click on Filter at the top of the message pane. Scroll down to Sort and you will see your sorting options Under Sort by, choose the field for sorting your emails. Under Sort Order choose the order in which you ...

    • Adding a shared mailbox to new Outlook

      Note: Before you can use a shared mailbox, the Microsoft 365 admin has to create it and add you as a member. Adding a shared mailbox After your admin has added you as a member of a shared mailbox, close and then restart new Outlook. The shared ...

    • Updating signature in new Outlook

      Select Settings Select Accounts in left column, then select Signatures in right column Make the desired changes and click Save

    • Managing your 3CX voicemail

      To manage your voicemail using your Desk Phone or your 3CX app Dial “99999”, then when prompted enter your PIN, followed by "#". After listing your voicemail information The initial options you are presented with, are the following: Dial * to play ...